Help & Guide
Everything DraftYourBid can do
Step-by-step walkthroughs of every feature — from generating your first proposal to getting a contract signed.
Video walkthrough
See DraftYourBid in action
A full walkthrough from uploading your first proposal to sending a signed contract.
Upload your documents
Train the AI on your past proposals first — the more context it has, the better it writes in your voice.
- 📂
Drop your best PDFs
Upload past proposals, client briefs, or writing samples. PDFs up to 10MB are supported.
- 🧠
AI learns your style
The AI indexes your tone, structure, typical project types, and sector-specific language.
- 🎯
Every generation improves
More uploads = more context = more accurate proposals. Start with 2–3 documents and add more over time.
Drop proposal PDFs here
or click to browse
Northbridge-Winning-Proposal.pdf
Just uploaded · AI training complete ✓
Apollo-Group-Proposal-2024.pdf
148 KB · 22 Apr 2025
Landmark-Consulting-Brief.pdf
95 KB · 18 Apr 2025
Generate AI-written proposals
Describe the client. The AI writes a tailored proposal in your voice — in seconds.
- ✍️
Describe the project
Enter the client name, industry, and their requirements. The more detail you add, the better the output.
- 🔍
AI searches your history
The AI searches your uploaded proposals for relevant style, tone, and past project patterns.
- ⚡
Get a scored, ready-to-send proposal
Your proposal streams live with an AI quality score. Edit inline, export to DOCX, or share directly.
Proposal will appear here…
Build professional quotes
Add your labour, materials, and markup. AI writes the professional client-facing narrative.
- 🔢
Enter your line items
Add labour roles with hours and rates, plus materials and expenses. Set your markup percentage.
- 💰
Set payment terms
Choose Lump Sum or Time & Materials billing, and specify payment terms like Net 30 or 50% deposit.
- 📄
Generate a polished quote
AI turns your numbers into a professional, client-ready quotation — ready to share or convert to a contract.
Quote Builder
Green Valley Homes — Roof Replacement
Labour
Share & get client acceptance
Send a shareable link. Clients see a branded view and accept or decline with one click.
- 🔗
Generate a share link
One click creates a unique, branded client link from any saved proposal or quote.
- 👀
Client sees a polished view
Your client gets a clean, professional presentation — no login required, works on any device.
- ✅
Get notified instantly
When your client accepts, you’re notified and the proposal is locked. Declined? You’ll know that too.
Saved Proposals
Northbridge Partners — Digital Transformation
Consulting · 28 Apr 2025 · Score 91/100
Green Valley Homes — Roof Project
Construction · 22 Apr 2025
Contracts & e-signatures
Convert an accepted quote into a signed contract in minutes — no separate tools needed.
- 📋
Generate from accepted quote
With one click, DraftYourBid drafts a complete contract based on the accepted quote terms and your business profile.
- ✏️
Review and customise
Edit the contract in a rich text editor. All key terms — payment, timeline, scope — are pre-filled.
- ✍️
Client signs digitally
Your client signs online. The document is timestamped, locked, and stored permanently in your Documents.
Northbridge Partners — Digital Transformation
Starter templates
Download a template, fill in your details, save as PDF, then upload it on the Upload page — the AI uses it as the foundation for every new proposal.
IT Services Proposal
Software implementation, system integration, managed services, and digital transformation.
Marketing Agency Proposal
Brand campaigns, content marketing, performance marketing, and creative services.
Management Consulting Proposal
Strategy, operational improvement, organisational change, and transformation.
Construction Services Proposal
Commercial builds, fit-outs, refurbishments, and civil engineering projects.
Tips for winning proposals
What separates proposals that win from ones that get ignored.
Be specific about outcomes
The best proposals focus on what the client gains, not just what you do. Replace “we will build a system” with “you will reduce processing time by 40%.”
Name real numbers
Vague timelines and budget ranges erode trust. Pin down a specific week count, clear price, and measurable milestones — even if they’re estimates.
Address risk directly
Clients are nervous about what could go wrong. Naming risks — and how you manage them — shows maturity, not weakness.
Show comparable work
Reference 2–3 past projects with similar scope. “We delivered X for Company Y in Z weeks” is far more persuasive than a logo.
Keep it readable
Decision makers skim. Use clear section headings, short paragraphs, and bullets. Reserve prose for the executive summary and “why us” sections.
Clear next steps close deals
End every proposal with a specific, friction-free CTA. “Reply to this email to proceed” beats “please do not hesitate to get in touch.”